The Institute For Woman-Centered
Coaching, Training & Leadership

Tips for Gettings Set Up and Getting the Most out of Zoom

How To Participate via Zoom

We’ll be utilizing Zoom technology for our gathering, and it’s very simple to use!

If you’ve never used this kind of technology before, you’re strongly encouraged to give yourself plenty of time to download Zoom and get comfortable with the interactive components.

Please Note: If you have any trouble joining via your computer (or with the video option) at the time of the event, you can also join in by phone (see your program email for the phone number and meeting ID).

What You Need To Get Started

• An internet connected computer or laptop with a camera device
• Your meeting access information
• A phone if you’re unable to receive video via your computer, laptop, or device
• A headset or earbuds (optional)

What Do You Need Support With?

• Downloading Zoom
• Raising My Hand
• Starting and Stopping Video
• Gallery or Speaker View
• Breakout Groups for Power Circles

Download Zoom to Your Computer

Click on the Zoom Custom link and follow the step-by-step instructions to download the Zoom software to your laptop or computer.

Once you download the software:

• When prompted, type in your name so we can identify you and call on you by name if you raise your hand! Feel free to use a pseudonym if you prefer.
• AND there will be a window that pops up—it looks like this:

• Make sure “Join by Computer” is highlighted in blue, and then click on “Join Audio by Computer.”

You should now be in the Zoom room!

When you enter the Zoom room, your microphone will be muted. However, if you have any questions or need help, an Evolving Wisdom audio engineer will be in the Zoom room 20 minutes before the event begins to offer assistance. They will be checking in at ten minute intervals, so if you have a question, please “raise your hand” and wait for them to call on you.

How to Raise Your Hand
To raise your hand, click on the “Participant” icon in the center bottom of your screen. A pop up screen will open. In the bottom left corner will be the option “Raise Your Hand.” Click on that icon and wait for Claire or the audio engineer to call your name and unmute your microphone.

Starting and Stopping the Video Option
If at any point you don’t wish to be visible in the Zoom room, click the Video icon to either STOP or START your camera. You will still be able to hear the audio portion of the event when choosing STOP, but the other participants won’t be able to see you.

Gallery or Speaker View
There are two view options available with Zoom, Gallery or Speaker View.

1. Gallery View allows you to see one large view with multiple screens of participants.
2. Speaker View allows you to see the person speaking as a larger image and rotates with whoever has the floor.

You can choose either Gallery or Speaker View by clicking on the icon in the upper right corner of your screen.

Breakout Rooms for Power Circles
Breakout Rooms are most often used during Power Circle events. When using Breakout Rooms on Zoom you have the ability to choose which Breakout Rooms you would like to join. The topics that will be discussed in each Breakout Room will be announced at the beginning of the Power Circle by the Coaches.

Important Note! You must have version 5.3.0 or higher of Zoom on your desktop or mobile device in order to self-select your breakout room.

To Join a Breakout Room:

1. When Breakout Rooms are activated you’ll see the option to select the room you’d like to join. Select ‘Join’.
   
2. Zoom will then show you that you are joining the correct room:
   
3. You can choose to leave the Breakout Room at any time and return to the main Zoom event.
   

Have a question that isn’t answered?

1. Please use the CHAT feature within Zoom and our Support Team will assist you during the call. At the bottom of your screen, you will see the “Chat” button, which will open a box for you to type your question.
   
2. Please email us at training@femininepower.com and our Support Team will reply back to you within 48 hours.